Inventory management is key to running a smooth operation, and nothing disrupts that flow more than product stock mismatches. Whether it’s a discrepancy between sold and purchased quantities or differences in stock reports, OptyERP offers simple, effective solutions to help businesses correct these mismatches quickly.

In this blog, we’ll walk through the two main ways you can fix product stock mismatches using user-friendly tools. These methods ensure your inventory stays accurate, preventing costly errors and boosting operational efficiency.

Common Causes of Stock Mismatches

Stock mismatches can happen for a variety of reasons:

• Manual stock adjustments or errors in data entry
• Sales transactions exceeding the available inventory
• Mistakes during stocktakes
• System updates or glitches

Whatever the reason, OptyERP provides a solution that is both efficient and easy to follow.

Solution 1: Fixing Mismatches via Product Stock Details Report

The first method to resolve mismatches is through the Product Stock Details Report. Here’s how you can do it:

Step 1: Navigate to the Product Stock Details Page

 This report gives a comprehensive overview of all products and their stock statuses.

Step 2: Select Business Location

Choose the specific business location where the stock mismatch is occurring and hit the Search button. This narrows down the products to those tied to that location.

Step 3: Identify Mismatched Products

The system will display a list of products with mismatched stock quantities. OptyERP makes it easy to pinpoint these mismatches, saving you time during audits.

Step 4: Fix Mismatched Products

For each product, simply click the Fix button. OptyERP will automatically adjust the stock quantities and align them with the correct records.

Solution 2: Correcting Mismatches via Product Stock History

If the first solution doesn’t resolve your mismatch issues, OptyERP offers another approach using the Product Stock History feature.

Step 1: Go to List Products

Head to the List Products screen in OptyERP and click on the Actions button for the product with a mismatch.

Step 2: Access Product Stock History

From the drop-down menu, select the Product Stock History option. This will direct you to a detailed log of all stock-related transactions for the specific product.

Step 3: Review Stock Variations

Select the business location where the mismatch occurred. If the product has variations (e.g., different sizes or colors), choose the exact variation where the mismatch is present.

Step 4: Automatic Mismatch Fix

OptyERP will automatically reconcile the mismatch, ensuring that the stock quantity in that location is accurate and reflects the real-time inventory status.

Why is Fixing Stock Mismatches Important?

Keeping your inventory accurate is vital for several reasons:

• Prevents Losses: Accurate stock levels reduce the risk of overstocking or stock shortages, saving your business money.
• Better Decision-Making: With precise data, you can make informed decisions regarding inventory restocking, pricing, and more.
• Improves Customer Satisfaction: When stock levels are correctly tracked, you can fulfill customer orders faster and avoid the frustration of stockouts or delays.

Conclusion

Stock mismatches don’t have to slow down your operations. With OptyERP’s powerful tools for fixing mismatches—whether through Product Stock Details Reports or Product Stock History—you can quickly correct discrepancies and maintain accurate, real-time inventory.

OptyERP ensures your business runs smoothly, even when inventory hiccups occur. Want to see how it works in action?
👉 Request a demo today at www.optyerp.com.