Introduction
Managing purchases efficiently is essential for keeping your business running smoothly. OptyERP makes it easy to add new purchases, handle payments, and track supplier transactions. In this blog, we’ll show you how to add purchases, manage supplier payments, and resolve common purchase errors to streamline your purchasing process.

Step 1: Adding Purchases

To start, follow these steps to add a new purchase in OptyERP:

1. Navigate to the Purchase Module: Go to Purchases -> Add Purchase.
2. Enter Supplier Information: In the Supplier field, type the name or business name of the supplier. If the supplier isn’t listed, add them by going to Contacts -> Suppliers -> Add.
3. Fill in Purchase Details: Enter the purchase reference number, date, and order status.
4. Select Business Location: Choose the business location where you want to add the purchase.
5. Add Products: Type the product name or scan the product’s barcode. Select the product from the list, and enter the purchase quantity, price, and tax information.
6. Add Discounts and Additional Information: Choose the discount type (fixed or percentage) and enter the amount. You can also include shipping details, tax, payment status, and additional notes.

Step 2: Managing Payment and Purchase Statuses

OptyERP helps you keep track of payments to suppliers through a variety of payment statuses:

• Paid: The purchase order (PO) is fully paid.
• Due: The PO hasn’t been paid at all.
• Partial: Some of the PO has been paid.
• Overdue: The PO is past its due date and remains unpaid.
• Partial Overdue: A portion of the PO is unpaid and overdue.

Step 3: Handling Purchase Errors

When adding products, you might encounter a “No matching product found” error. Here’s how to resolve it:

1. Check Product Name or SKU: Ensure the correct name or SKU is entered.
2. Verify Business Location: Ensure the product is assigned to the selected business location.
3. Check Stock Management Settings: Make sure stock management is enabled for the product in the Add/Edit Product section.

By following these steps, you can effectively manage and track purchases, ensuring accuracy in your inventory.

Conclusion
With OptyERP, adding purchases and managing payments is simple and efficient. By keeping track of payments and resolving errors promptly, you can ensure smooth business operations.

👉 Ready to streamline your purchasing process? Request a demo today at www.optyerp.com.